OPS ADMINISTRATIVE ASSISTANT I - 64926077 1
Requisition No:
381682
Agency:
Department of Health
Working Title:
OPS ADMINISTRATIVE ASSISTANT I - 64926077 1
Position Number:
64926077
Salary:
$15 / Hour 20 hours per week
Posting Closing Date:
06/02/2021
DESCRIPTION:
This position includes independent work assisting the Director of Maternal/Infant/Child Home Visiting with the operation of the Healthy Families Program and data entry for the Nurse-Family Partnership Program. This position is part time, 20 hours per week. This position is headquartered in LaBelle, FL and reports to the Director of Maternal/Infant/Child Home Visiting.
REQUIREMENTS:
Minimum three (3) years of recent administrative, accounting, secretarial, or clerical experience; OR an
associate degree from a U.S. accredited college or university plus at least (1) year of experience; OR a
bachelor s degree from a U.S. accredited college or university.
Experience with data entry and advanced skill with computer programs including Microsoft Office
applications (Word, Excel, Outlook, PowerPoint, and Publisher, etc.)
MAJOR DUTIES AND RESPONSIBLITIES:
- Records all budget and fiscal information into spreadsheet format and assists with budget preparation.
- Assists with monthly invoicing.
- Researches and purchases program supplies with state purchasing card; receives, organizes, and reconciles all purchases.
- Enters all programmatic data for into the Healthy Families Florida data system.
- Enters all programmatic data for into the Nurse-Family Partnership data system.
- Prepares and mails client correspondence.
- Maintains data on in-house spreadsheets for screening and assessment information.
- Updates and maintains program forms and various program materials.
- Maintains filing system for program materials including videos and DVDs.
- Responsible for organizing and ordering office supplies and program curricula.
- Takes meeting minutes for the Director of Maternal/Infant/Child Home Visiting Unit.
- Assists with quality assurance activities, including file reviews for data to file accuracy.
- Assists with activities, plans, and reports for the Florida Healthy Babies project.
- Maintains Healthy Families client files, including ongoing file reviews, scanning, and proper records destruction per state guidelines.
- Prepares flyers, notices, etc. for parent meetings and program graduations.
- Assists with planning and carrying out parent group meetings and graduation celebrations, as needed.
- Assists with other related duties for program operations.
- Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES ESSENTIAL TO THIS ROLE:
- Ability to collect and enter data.
- Advanced skill with various computer applications, including Microsoft Office programs (Word, Excel, PowerPoint, Outlook, etc.) and online data systems.
- Knowledge of accounting principles.
- Advanced written and verbal communication skills.
- Ability to work flexible schedule.
- Ability to lift 20 Lbs.
- Note:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. - This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note:
You will be required to provide your Social Security Number (SSN) in order to conduct this background check. - Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:
http:
//www.sss.gov - If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
- The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Only U. S. citizens and lawfully authorized alien workers will be hired.
- Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
- Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the DOH in advance to allow sufficient time to provide the accommodation.
- Certain veterans and spouses of veterans deemed eligible will receive preference in employment by the state (applies only to Career Service (CS) positions).
If there are any problems applying online please call People First Staffing Administration:
(877) 562-7287 Service Center hours are Monday through Friday, 8:
00 a.m. to 6:
00 p.m. ET. TTY users call (866) 221-0268.
OPS Other Personal Services / Temporary Employment
WHAT BENEFITS ARE APPLICABLE TO OPS EMPLOYEES?
State of Florida 401(a) FICA Alternative Plan - mandatory
Workers Compensation - mandatory
Reemployment Assistance (Unemployment Compensation) - mandatory
Participation in state group insurance (must meet eligibility requirements, please consult with your servicing HR office for details)
Deferred Compensation - voluntary
Employee Assistance Program - voluntary
WHAT BENEFITS ARE NOT APPLICABLE TO OPS EMPLOYEES?
Any form of paid leave
Paid holidays
Participation in the Florida Retirement System
Reinstatement rights or retention rights
APPLICABLE LAWS/RULES:
Sections 110.131, 110.1315 and 216.011(1)(dd), Florida Statutes
Rules 60L-33.005 and 60L-34.001, Florida Administrative Code
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The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Estimated Salary: $20 to $28 per hour based on qualifications.
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